Privacy Policy – MTL Finance

1. Scope

This Privacy Policy applies to MTL Limited trading as MTL Finance (“MTL”, “we”, “us”, “our”) and covers our website (www.mtlfinance.co.nz), applications, and services where this policy is made available.

2. Collection of Personal Information

We collect personal information necessary to provide finance products and services, primarily for the leasing of IT equipment to New Zealand schools and organisations.

How we collect information:

  • Directly from you: For example, when you apply for finance, enter into a Master Rental Agreement, or contact us.
  • From third parties (Indirect Collection): In accordance with Information Privacy Principle 3A (IPP3A), we notify you that we may collect personal information about you from third parties where it is necessary to provide our services. These sources include:
    • Vendors and Referrers: Suppliers (such as IT companies) who facilitate your equipment order.
    • Schools or Organisations: Entities that provide contact details for authorised signatories.
    • Credit Reporting Agencies: To assess creditworthiness and verify identity.
    • Funding Partners: Financial institutions (including banks) that provide the underlying funding for your lease.

Where we collect information from a third party, we take reasonable steps to ensure you are aware of the collection and the purposes for which it is intended.

3. Purpose of Collection

We collect and use personal information to:

  • Assess and process finance applications.
  • Verify your identity and comply with legal obligations (including anti-money laundering requirements).
  • Manage leases, payments, and ongoing customer relationships.
  • Communicate with you regarding your account or regulatory updates.
  • Comply with our legal and regulatory obligations.

4. Disclosure of Personal Information

We may disclose your personal information to:

  • Funding partners and financial institutions: Including banks, who partner with us to fund your equipment.
  • Vendors and suppliers: To coordinate the delivery and installation of your leased equipment.
  • Credit reporting agencies: For the purpose of credit checking or reporting on payment history.
  • Service providers: Those who assist us in operating our business (e.g., IT systems, administration, and document processing).
  • Legal authorities: Any person or entity authorised by you or required by law.

5. Storage and Security

We take all reasonable steps to protect personal information from loss, unauthorised access, use, or disclosure. We use secure systems and ensure that any third parties we share information with are also required to handle it appropriately.

6. Retention of Information

We retain personal information only for as long as necessary to fulfil the purposes for which it was collected and to comply with our legal and contractual obligations.

7. Cookies and Website Use

We may use cookies on our website to improve functionality and user experience. These generally do not identify you personally. You can browse our website without providing personal information, though some features may require it to function.

8. Your Rights

Under the Privacy Act 2020, you have the right to:

  • Request confirmation of whether we hold personal information about you.
  • Request access to the personal information we hold.
  • Request correction of that information if it is inaccurate or out of date.

To protect your privacy, we may require proof of identity before providing access or making changes.

9. Contact Us

If you have any questions or wish to access or correct your information, please contact us:

Email: info@mtlfinance.co.nz Website: www.mtlfinance.co.nz

We may update this Privacy Policy from time to time. The latest version will always be available on our website.